Associate - Training records and scheduling

• Job Purpose

• Responsible for the meticulous management of training records and scheduling activities for Air India's crew members, ensuring adherence to regulatory requirements and internal standards.
• Implement strategies to optimize scheduling processes and streamline training activities for enhanced resource utilization and operational efficiency.
• Proactively manage crew qualifications and training requirements through effective tracking systems and timely notifications.
• Generate actionable insights through data analysis to support strategic decision-making within the Planning & Analytics department.

• Key Accountabilities

• Working team looking after maintaining training records of crew and scheduling their classes (classroom rostering, instructor rostering, etc.)
• Maintain accurate and up-to-date training records for Air India's crew members.
• Ensure compliance with regulatory standards and internal policies.
• Implement systems for efficient data management and retrieval.

• Coordinate scheduling of training activities, including classroom sessions and instructor assignments.
• Optimize resource utilization to maximize operational efficiency.
• Plan and organize training events, both internally and externally.

• Develop and implement systems for tracking crew qualifications and training requirements.
• Provide timely notifications to crew members regarding upcoming training activities and expirations.
• Conduct periodic audits to ensure compliance and identify areas for improvement.

• Generate comprehensive reports on training attendance, instructor performance, and resource occupancy.
• Analyze data to identify trends and opportunities for process improvement.
• Collaborate with stakeholders to translate data insights into actionable strategies for continuous improvement.

• Skills Required for the role

• Key Performance Indicators

• Record Accuracy Rate
• Timely Notification Compliance
• Regulatory Compliance Adherence

• Scheduling Efficiency Index
• Resource Utilization Rate
• Training Event Punctuality

• Notification Timeliness Score
• Audit Compliance Rate
• Process Improvement Impact

• Key Interfaces

• Immediate supervisor and leader of the Training Records & Scheduling team. Responsible for providing guidance, assigning tasks, and ensuring the smooth functioning of the team. Acts as a point of contact for any issues or escalations within the team.

• Coordinate with external vendors for training logistics, including venue booking and instructor scheduling. Ensure timely and quality training delivery, maintaining effective communication for Air India's requirements.

• Educational and Experience Requirements

• Bachelor's degree or equivalent in Aviation Management, Operations Management, Business Administration, or related discipline.

• 3-4 years of experience in training records management, crew scheduling, or related fields within the aviation industry.

• Ideally, 5+ years of experience in training records management, crew scheduling, or related roles within the aviation industry.

Air India