Company Secretary

• Plan, organize, and coordinate Board of Directors’ meetings, committee meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

• Prepare and circulate meeting agendas, notices, detailed minutes, and resolutions; ensure follow-up on action items.

• Maintain statutory registers, records, and minutes books in compliance with the Companies Act, 2013.

• Ensure timely and accurate filing of all necessary forms and documents with the Registrar of Companies (ROC) through the MCA21 portal (e.g., MGT-7, AOC-4, DIR-12).

• Facilitate compliance with SEBI regulations (if applicable) and other securities laws.

• Ensure compliance with the Companies Act, SEZ Act & Rules, FEMA, Foreign Trade Policy, DGFT, and Customs requirements.

• Liaise with government authorities such as IN-SPACe, ISRO, DPIIT, Development Commissioner (SEZ), Customs, DGFT, and others for necessary approvals, licenses, and filings.

• Manage foreign investment compliance, including FDI reporting and FEMA filings.

• Oversee preparation and submission of SEZ-related reports (APR, QPR, SOFTEX) and filings.

• Coordinate statutory audits, internal audits, and regulatory inspections related to corporate and SEZ compliance.

• Draft, review, and vet corporate governance documents, board resolutions, MOUs, NDAs, contracts, and shareholder agreements.

• Manage renewal of registrations, licenses, and corporate compliances aligned with aerospace industry standards (e.g., AS9100).

• Support compliance with aerospace-specific export controls such as ITAR, EAR (if applicable).

• Manage shareholder communication, cap table maintenance, and investor reporting.

• Provide secretarial support during fundraising rounds, share allotments, and ESOP administration.

• Serve as a liaison between the company, shareholders, regulatory agencies, and external auditors.

• Ensure seamless coordination with SEZ authorities regarding operational compliances and reporting.

• Track bonded inventory movements, job work, and DTA sales in compliance with SEZ regulations.

• Support compliance with space-tech regulatory frameworks and defense offset obligations where applicable.

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

• Additional qualification in law (LLB) or corporate governance is a plus.

• 4 to 8 years post-qualification experience as a Company Secretary in manufacturing, aerospace, defence, or high-regulation sectors.

• Proven experience with SEZ compliance, corporate governance, and government liaison preferred.

• Exposure to aerospace, space-tech, or export-controlled environments is highly desirable.

• Excellent understanding of the Companies Act, SEZ rules, FEMA, DGFT procedures, and export-import regulations.

• Strong knowledge of board governance, minute-taking, and secretarial practices.

• Proficient in MCA21, SEZ Online, DGFT portals, and ERP systems (SAP preferred).

• Exceptional communication, organizational, and stakeholder management skills.

• High level of integrity, confidentiality, and professionalism.

Skyroot Aerospace Private Limited