Assistant Manager Admin & Facilities

Microlise

  • Pune, Maharashtra
  • Permanent
  • Full-time
  • 1 month ago
Experience Required: 7-10 yearsLocation: Baner, PuneDepartment: Administration / FacilitiesReporting To: Head of Human ResourcesJob Summary:The Admin and Facilities Manager will oversee and manage all administrative and facility-related operations to ensure a safe, efficient, and productive work environment. This role requires strong leadership, organizational skills, and the ability to manage multiple responsibilities across office management, vendor coordination, compliance, and budgeting.Key Responsibilities:Administrative Management
  • Supervise day-to-day office operations including front desk, mailroom, and administrative support.
  • Develop and implement office policies and procedures.
  • Manage travel, accommodation, and logistics for employees and visitors.
  • Coordinate internal/external events, meetings, and conferences.
Facilities Management
  • Oversee maintenance, cleanliness, and safety of office premises.
  • Plan and execute office relocations, expansions, and space utilization.
  • Ensure compliance with health, safety, and environmental regulations.
  • Manage building systems including HVAC, electrical, plumbing, and security.
Vendor & Contract Management
  • Negotiate and manage contracts with vendors for services like housekeeping, security, catering, and maintenance.
  • Monitor service levels and ensure timely delivery and quality.
Budgeting & Financial Oversight
  • Prepare and manage budgets for administrative and facility operations.
  • Track expenses and ensure cost-effective procurement and resource utilization.
Compliance & Reporting
  • Maintain documentation for audits and statutory compliance.
  • Prepare reports on facility operations, maintenance schedules, and administrative KPIs.
Qualifications:
  • Bachelor's degree in Business Administration, Facilities Management, or related field.
  • 7-10 years of experience in administration and facilities management, preferably in an IT or corporate environment.
  • Certifications like FMP (Facility Management Professional) or PMP (Project Management Professional) are a plus.
Skills Required:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office Suite, facility management software, and project tracking tools.
  • Knowledge of building systems, safety regulations, and vendor management.
  • Leadership and team management capabilities.
Preferred Attributes:
  • High attention to detail and problem-solving mindset.
  • Ability to work independently and collaboratively.
  • Adaptability to changing priorities and environments.
  • Customer service orientation and proactive approach

Microlise