Are you someone who wants to develop intra-office communication protocols, streamline administrative procedures and ensure the office needs of the executive team and other team members are met, and nbyula is one of the best experiences that they have ever had If so then you are someone we are looking for, a passionate and energetic Office Manager. This is a permanent terraformer position, meaning that you hit the ground running and quickly absorb the functional domain skills, business and market domain knowledge, and above all Nbyula's core organizational values! Roles, Responsibilities & Expectations: Handle day-to-day administrative tasks, including filing, data entry, and record keeping - specially inventory management. Manage office supplies, equipment, and inventory, ensuring availability and proper maintenance. Provide administrative support to employees and management, assisting with inquiries and problem resolution. Coordinate staff schedules, meetings, and travel arrangements. Oversee the maintenance and cleanliness of the office space. Liaise with vendors to address facility-related issues. Serve as a point of contact between management and employees. Facilitate effective communication within the office, disseminating important information and announcements. Implement and enforce office policies and procedures. Ensure compliance with relevant regulations and laws. Assist in budget preparation and monitor office expenses. Identify cost-saving opportunities without compromising on operational effectiveness. Plan and organize office events, meetings, and conferences. Coordinate logistics, catering, and other event-related details. Oversee the implementation and maintenance of office technology, including computers, software, and communication systems. Address and resolve operational issues and conflicts as they arise. Propose and implement improvements to enhance office efficiency. Qualifications & Skills Bachelor's degree in any field 2-4 years experience in facilities/ office operations management Exceptional organizational and time management skills Good verbal and written communication skills Good communication skills in English and Kannada are a must High attention to detail and the ability to multitask Ability to work with minimal supervision Knowledge of MS Excel is preferred Brownie points if you have experience working as an executive assistant Type 99 if you have gone through the job description. Who is an ideal match for being a terraformer at nbyula All the attributes that we are looking for in an ideal teammate. Openness- We welcome people from different backgrounds and schools of thought, Terraformers are open to different perspectives in approaching a solution and not just limit their thoughts or ideas to only a specific domain Conscientiousness- We believe in working together for the larger goal and with complete dedication and not just for personal benefits, however, we ensure that the terraformers do not work to the point that it's unequivocally counterproductive to their professional and/or personal lives. Humility- Being humble, grateful, and respectful are the core traits of terraformers, we do not expect people to agree with every view of the management, feel free to have a different perspective but we always expect it to be put forward with respect Risk Takers- Terraformers are not afraid of the unknown and are open to new things, not that we encourage extreme risks without weighing the consequences but we are ones who take calculated risks Autodidacts- Terraformers teach themselves to learn, we do our own research to get solutions, we do not expect you to have a blank slate and figure everything out yourself, we are here to guide you but not handhold and micromanage you Self-Actualization- Terraformers are on the path of self-actualization, we are not bothered by the noise and distractions around us, we only work towards achieving our full potential. We do not expect you to over-burden yourself and not have fun but we expect you to work to the best of your capabilities About Us: Nbyula is a German technology brand headquartered in Berlin with a Research & Development Center in Bengaluru, Karnataka, operational since 2014. Nbyula believes in creating an open world, where opportunities and talent are not hindered by borders or bureaucracies. Nbyula is materializing this by leveraging the bleeding edge of technologies like cloud, distributed computing, crowdsourcing, automation, gamification, and many more. The north star is to create a horizontal marketplace encompassing people, content, products & services for international work and studies, to enable, train, and empower Skillizens without Borders''. To know more about us, please visit https://nbyula.com/about-us Job Perks: Opportunity to help build one of the most immersive community-driven global technology platforms for international work and studies like it's never been attempted before. Your work will be on the live wire in front of millions of users Extensive health coverage for team members to ensure that your hard-earned salary and savings do not vanish because of a health issue or accident. The company provides accommodation support for those who want to relocate close to the office Interest-free loan for rental deposits, as we understand how expensive it can be to get set up High-end gaming chairs provide comfort and prevent any lumbar injury or damage due that happens because of cheap workstation furniture. Thursdays and Tuesdays coinciding with holidays are clubbed with Fridays and Mondays so that you can go on that long break from work We understand the pain of growing old - enjoy a fully paid leave on your birthday An annual long break from Christmas to New year so that you rest and rejuvenate Live music on the floor while you work Access to thousands of books Snacks on the house. Fill up on your favorite munchies, select your poison of choice from sencha green to double shot espresso Long weekend breaks for team members to plan trips or leisure activities No bureaucracy, respect for logical and analytical minds with thoughts and ideas Opportunity to own a piece of the company in the form of stock options We believe in comfort, ditch your formals and feel free to come to the office in denim and casual wear, your work matters, not what you wear Find your future at Nbyula! For any queries about this position or how to apply, feel free to write to [HIDDEN TEXT] *Terraformer- The term 'Terraformers' refers to and is a sci-fi reference for planetary engineers- crafting entire terrains, hydrospheres, lithospheres, and atmospheres, to make the planet habitable for life forms. In Nbyula terms, this is analogous to discovering, shaping, and settling new worlds for Sklllizens without Borders.