Assistant Manager/ Manager - Administration (Full Time Role) Mumbai, India ABOUT UNITILE: Unitile stands as India's premier raised access floor brand, honored with the esteemed recognition of being the Rising Brand of Asia in 2021. We have successfully assisted over 15,000 businesses in embracing transformative changes, specializing in creating forward-looking workspaces through our intelligent access flooring and cutting-edge data center solutions. Our expansion into new building material products, including those related to metal, gypsum, plastic, and acoustic solutions, demonstrates our commitment to diversification and innovation. At the heart of our manufacturing endeavors lie sustainability and innovation, supported by state-of-the-art machinery and automation. This commitment allows us to expand our global footprint and redefine the landscape of flooring technology. Driven by a team of young and dynamic leaders, we're committed to shared success and aspire to be a global leader in raised access floor systems, acoustics, and related industries. KEY RESPONSIBILITIES: Monitor and oversee essential services such as day-to-day administration, housekeeping, and pantry management across all company locations. Procurement and Cost Management: Supervise the purchase of office supplies including stationery, uniforms, office provisions, ID cards, and visiting cards in coordination with the local admin team. Scrutinize and approve all admin-related costs, including mobile bills, electricity bills, courier services, telephone expenses, stationery, photocopying, provisions, and food. Inventory and Vendor Management: Maintain inventory records of office stationery and all company assets. Appoint vendors and service providers for various services such as telecommunication, electricity, travel agencies, courier services, stationery suppliers, mobile service providers, ISPs, and printers. Facilities Management: Coordinate and oversee all repairs, maintenance, and renovation projects within company facilities, including the head office, branch offices, and factory. Insurance and Documentation: Maintain and update the company's insurance portfolio, including property insurance, liability insurance, and employee insurance policies. Admin Budgeting: Develop and maintain a comprehensive MIS for administrative activities, including expense tracking, inventory management, vendor contracts, and facility maintenance records. Monitor budget performance throughout the fiscal year, tracking expenses, identifying variances, and implementing cost-saving measures as needed. Lead the development of the annual administrative budget in collaboration with department heads and finance teams. Policy Development and Compliance: Collaborate with department heads and key stakeholders to develop and document administrative policies, procedures, and guidelines. Ensure that admin policies align with company objectives, regulatory requirements, and industry best practices. Event Management: Plan and coordinate all aspects of company events, including meetings, conferences, workshops, and social gatherings. Ensure that events are executed smoothly, adhering to timelines, budgets, and quality standards. Implement and enforce safety protocols and procedures to promote a secure and healthy work environment for all employees. Maintain compliance with relevant health and safety regulations and standards, conducting audits and addressing any non-compliance issues promptly. Take responsibility for the renewal of various company licenses, including the Shops & Establishments Act. Handle all documentation and processes related to Mediclaim and maintain records of rent/lease agreements centrally. Team Development: Lead a team of Front Office Executives and administrative staff, framing policies regarding administrative work. Develop a system/tracker to monitor facility hygiene and cleanliness, ensuring a conducive work environment. Handle logistics and procurement for company events and festivities as required. Workspace Optimization: Oversee space planning, allocation, optimization, and forecasting to ensure efficient workspace utilization. Ensure that all department functions adhere to SOPs and are executed within the defined Turnaround Time (TAT). Reporting: Update all admin expenses on the ERP software and generate reports on a half-yearly basis to compare budgeted versus actual expenses. REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE: Skills: Strong leadership and managerial skills. Cost effectiveness attitude Confidence in your ability Strong communication and people skills Presentation and Independent Mindset Ability to work in tight deadline pressure Ability to communicate clearly Strong time management skills. Excellent organizational and multitasking abilities. Proficiency in MS Office suite and ERP software. Knowledge of regulatory requirements and compliance standards. Qualification and Experience: Bachelor's degree in Business Administration or related field. Proven experience as an Administrative Manager or similar role preferably in a manufacturing environment. Preference will be given to female employees for this role. Salary would be in line with the experience IT'S MUCH MORE THAN WORK HERE AT UNITILE!