The role We are looking for an Administrative Assistant to organize and coordinate our studio administration and office duties. This role demands stellar organization skills, efficiency, and someone who thrives on ensuring our studio operations run smoothly, proactively identifying and addressing challenges and queries to ensure everyone in the studio is highly engaged and productive. Responsibilities: Overseeing general office operations Purchasing office supplies and equipment and maintaining proper stock levels Support contract setups, purchase orders and invoicing related duties Support key studio initiatives e.g., culture committees, recruitment drive, branding activities, etc. Scheduling meetings and appointments within the office Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage allocated budgets towards office administration, ensure accurate and timely reporting Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements) Liaise with facilities team, including cleaning, catering, and security services Plan in-house or off-site activities, like parties, celebrations, and conferences Requirements: A bachelor s degree or equivalent. Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Knowledge of Office Administrator responsibilities, systems, and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g., fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements
