Administrative Coordinator
- India
- Contract
- Full-time
- Send financial and compliance-related documents (e.g., W-8/W-9, banking info, payment forms) to freelancers and vendors via DocuSign.
- Ensure correct templates are used for different onboarding scenarios (e.g., international vs domestic vendors).
- Maintain and update DocuSign templates as needed.
- Review submitted documents for completeness and accuracy.
- Coordinate with internal stakeholders to resolve discrepancies or missing information.
- Maintain and update the internal database and all proprietary platforms to ensure it reflects the most current information.
- Identify and correct errors, inconsistencies, and redundancies in the internal database.
- Pull data from internal databases and platforms to support onboarding and reporting.
- Categorize, tag, and file completed documents in appropriate systems (e.g., shared drives, proprietary platforms).
- Track onboarding status and maintain logs or trackers to ensure visibility and accountability.
- Assist with the initial recruitment steps, such as, sending out invitation for database registration, reviewing information entered by applicants, sending out tests, etc.
- Other tasks as assigned.
- 1-3 years of experience in coordination, operations, or finance support roles.
- Comfort working across multiple databases, spreadsheets, or platforms.
- Experience using DocuSign or similar electronic document tools; ability to modify templates preferred.
- Familiar with Excel and its core functionalities
- Excellent organizational and time management skills
- Ability to respond quickly, effectively, and independently in a fast-paced environment
- Able to do repetitive work, while maintaining an elevated level of focus
- A positive attitude when experiencing obstacles and enthusiastic to get things done.