Office Administration

• Record, categorize, and monitor day-to-day office expenses and petty cash usage.
• Work closely with Finance to ensure timely processing of invoices and reimbursements.
• Maintain expense logs with supporting documentation for audits and reporting.

• Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
• Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
• Conduct quarterly physical audits of assets.

• Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
• Ensure timely delivery and quality of goods/services.
• Maintain supplier database, rate cards, and contract documentation.
• Coordinate with Accounts for timely vendor payments.

• Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
• Maintain office documentation visitor logs, service records, AMC contracts.
• Ensure compliance with safety and cleanliness protocols.

• Greet and manage visitors, manage incoming calls/emails, and route appropriately.
• Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
• Handle dispatch, courier, and company letterhead materials.

• Track inventory levels of office supplies, pantry items, printed materials, and electronics.
• Coordinate periodic inventory checks and restocking schedules.
• Implement reorder thresholds and approval-based procurement.

• Act as a single point of contact for all service vendors (cleaning, IT support, security).
• Schedule service visits, track performance, and escalate issues when required.

• 1-3 years of experience in office administration, facility, or vendor management roles.
• Strong communication and negotiation skills.
• Experience in handling multi-vendor environments and petty cash.
• Ability to multitask and prioritize responsibilities.
• Bachelor's degree in Business Administration, Management, or related field preferred.

• Experience with asset tracking software or ERP systems.
• Exposure to working in fast-paced tech or robotics/engineering environments.
• Familiarity with basic procurement processes and inventory controls.

• Dynamic work environment with exposure to cutting-edge robotics and AI operations.
• Opportunity to work directly with senior leadership.
• Professional growth in a structured operations team.
• A collaborative and ownership-driven company culture.

Expertia AI Technologies