Personal Assistant

Sri Sai Overseas Recruitments

  • Vadodara, Gujarat
  • Rs. 40,000 per month
  • Permanent
  • Full-time
  • 2 months ago
Company OverviewSri Sai Overseas Recruitments is a Vadodara-based Manpower Recruitment & Consultancy Service provider, with expertise in recruiting for the Oil & Gas Sector. Established in 2019 and run by professionals with extensive experience in the Middle East, the company focuses on delivering top-notch recruitment services globally, with a special emphasis on meeting client expectations from India. The company serves the staffing industry and extends its services to the Middle East and beyond.Job OverviewSri Sai Overseas Recruitment is seeking a Senior Personal Assistant to join its Vadodara headquarters on a full-time basis. The ideal candidate will have a minimum of 10 years of relevant work experience. The role involves playing a critical role in supporting executive management and ensuring smooth operational processes through excellent organizational skills and proactive assistance.Qualifications and Skills
  • Proven experience of at least 10 years as a personal assistant, demonstrating strong organizational skills and attention to detail.
  • Proficiency in calendar management to efficiently schedule and coordinate meetings, appointments, and events for executive personnel.
  • Expertise in travel coordination, capable of managing complex itineraries, bookings, and travel-related logistics.
  • Comprehensive understanding of Microsoft Office Suite to draft documents, prepare presentations, and manage spreadsheets.
  • Competence in expense reporting, with the ability to track, document, and analyze financial expenditures for clarity and accountability.
  • Strong email management skills to prioritize, respond to, and organize high-volume email correspondence effectively.
  • Exceptional time management capabilities to prioritize tasks efficiently and meet deadlines in a fast-paced environment.
  • Excellent communication skills to interact professionally with clients, stakeholders, and team members at varying levels.
  • Familiarity with project management tools to assist in the planning and management of various projects and tasks.
Roles and Responsibilities
  • Provide comprehensive administrative support to executive leadership, including scheduling and coordinating meetings and planning activities.
  • Coordinate travel arrangements, including booking flights, accommodations, and managing related travel itineraries.
  • Prepare financial statements, reports, memos, and other documents with accuracy and confidentiality.
  • Maintain an organized filing system for easy retrieval of essential documents and information as needed.
  • Act as a liaison between the executives and internal/external parties, handling requests and queries appropriately.
  • Manage incoming and outgoing communications, including emails and phone calls, prioritizing urgent matters.
  • Assist in the preparation and execution of projects, managing timelines, deliverables, and resources.
  • Monitor office supplies and research advantageous deals or suppliers for optimal quality and cost-effectiveness.
  • Support the efficient operation of the office environment, ensuring that all needs of the executive team are met promptly.

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