Company OverviewARYA INDUSTRIAL SOLUTIONS is a leading firm specializing in providing comprehensive solutions for industrial protection coating, abrasive blasting, surface treatments, coating systems, and specialized coatings for various industrial applications. With headquarters in Halol and a significant employee base, the company is a notable entity in the Research Services industry. More details about the company can be found on our website at .Job Summary:We are seeking a highly organized, efficient, and proactive Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be a discreet and trusted partner, capable of managing a wide range of administrative, operational, and personal tasks with exceptional attention to detail and professionalism. The PA will play a crucial role in optimizing the CEO's time and focus, ensuring smooth daily operations, and facilitating effective communication and follow-through on key initiatives.Responsibilities:Calendar Management:Manage CEO's monthly calendar in advance, including checklists.Add tasks/deadlines based on planning, needs, and updates.Record CEO's strategies, steps, and ideas, and allocate time for them.Send timely invites and notifications for interactive tasks.Proactively resolve scheduling conflicts.Daily Schedule and To-Do Management:Manage CEO's daily schedule and create a clear plan from planned tasks, updates, goals, strategies, and immediate needs.Prioritize the CEO's to-do list and ensure deadlines.Track daily task status and assist in completion.Meeting Management:Organize all meeting aspects, including agendas and logistics.Facilitate meetings, record minutes (MOM), and track action points in the task management tool.Follow-Up Management:Maintain a follow-up system using task management tools.Follow up on action points and resolve issues independently.Escalate tasks needing CEO involvement.Evaluate and report party responsiveness.Communication Management:Manage CEO's email, WhatsApp, and calls, prioritizing messages and drafting responses.Screen and direct calls, ensuring urgent matters reach the CEO.Act as the primary contact for internal/external stakeholders, maintaining professionalism.Reports Monitoring:Monitor reports from CEO's direct reports (team members and vendors).Identify necessary actions from reports and create to-do items.CEO Focus Management:Protect CEO's time, minimizing interruptions.Filter and prioritize requests based on urgency.Proactively identify time-wasting and suggest improvements.Plan resources (e.g., travel) in advance.Manage CEO travel and create detailed itineraries.Strategic Support:Act as a strategic partner in planning and executing CEO's key responsibilities.Qualifications:Exceptional organizational, time-management, and prioritization skills.Excellent written and verbal communication skills, with a high degree of professionalism and discretion.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools (e.g., Asana, Trello, Monday.com).Ability to work independently, take initiative, and anticipate the CEO's needs.Strong problem-solving skills and the ability to handle multiple tasks simultaneously in a fast-paced environment.High level of discretion, confidentiality, and integrity.Ability to remain calm and composed under pressure.Strong interpersonal skills and the ability to build effective working relationships with individuals at all levels.Benefits:Competitive salary and benefits package.Opportunity to work closely with a dynamic and influential leader.Fast-paced and challenging work environment.Opportunity for professional growth and development.Opportunity to carry Impactful responsibility
*See growth & scale having own contribution in it.
Expertia AI Technologies