BISA-Jabalpur Station Operations Assistant

• Manage and maintain the Stock Register of consumables using the FIFO (First-In-First-Out) method.
• Maintain proper records of inventory, consumables, and standing crops.
• Prepare valuations for seeds, consumables, and crops in the field.

• Monitor and control farm operations including recording of activities, issuance of indents, PR (Purchase Requisition), GRN (Goods Receipt Note), SRN (Stock Return Note), and gate passes.
• Follow proper procedures for procurement and disposal of farm produce.
• Maintain and update the production register documenting all production activities.

• Prepare and maintain accurate records for seed processing, covering raw production to final processed seed.
• Manage and maintain the Seed Production Unit, ensuring compliance with quality standards.
• Prepare and maintain the sales register for seeds and/or grains sold during the year.

• Oversee vendor management, ensuring timely submission and settlement of bills and invoices.
• Ensure adherence to all financial, administrative, HR, and procurement guidelines as per organizational policies.
• Coordinate with Finance as needed for documentation, clarifications, and settlement processes.

• Manage the BISA Training Hostel, ensuring compliance with insurance, safety standards, and operational requirements.
• Maintain and update the fixed asset register, ensuring proper tagging and documentation of all fixed assets.
• Ensure proper maintenance and functioning of farm equipment, tools, and facilities.

• Maintain manual records and operate ERP systems such as SAP / D365 as applicable.
• Generate accurate reports and ensure timely submission of data to relevant teams.

• Maintain structured records of farm activities and ensure data accuracy and timeliness in reporting.
• Support routine farm and administrative operations as needed.
• Perform any other duties assigned by the supervisor to support farm and project operations.

• Bachelor's degree in agriculture / Agribusiness, or related field/ Proficiency in ERP systems (D365)

• Minimum 3 years of experience in farm operations, seed production/processing, or agribusiness. Hands-on use of ERP systems (preferably Microsoft D365) for inventory or operations management.
• Practical experience in inventory handling, stock management, and warehouse/seed unit coordination.
• Strong knowledge of farm operations, seed processing, and inventory management.
• Strong communication and coordination experience with vendors, farmers, or field teams.
• Hands on basic Microsoft Office (Word, Excel, PowerPoint, Outlook)

CIMMYT