Executive Assistant To Chief Executive Officer

Placement Partners Consulting

Bangalore, Karnataka
Rs. 12,00,000 per year
Permanent
Full-time

1 month ago

Hiring for an experienced, reliable, and task-oriented Executive Assistantto the Director. The incumbent will work directly with executives and will be responsible for performing several administrative duties. You will play a pivotal role in ensuring the smooth functioning of the Directors office.The ideal candidate possesses excellent communication and organizing skills and is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This role involves providing high-level administrative support, coordinating schedules, and handling confidential information with discretion.Role & Responsibilities:1. Calendar and Schedule Management:

Maintain and organize the Director's calendar, scheduling appointments, meetings, and travel arrangements.
Coordinate and prioritize commitments, ensuring the schedule is optimized for productivity.

2. Information Management:

Organize and maintain files, records, and documents,
ensuring easy access and retrieval.
Handle sensitive information with utmost
confidentiality and discretion.

3. Meeting Coordination:

Take notes in meetings, conferences, and day-to-day activities of the Director. Follow up the agreed tasks with the departments heads to closure.
Arrange for any materials required (Presentations, documentation, print hand-outs, memos, dairies) for all meetings efficiently.
Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
Maintain organizational charts with the help of all organization-wide employees and staff.

4. Travel Arrangements:

Make travel arrangements for the Director and accompanying personnel which includes reservations (VISA applications, airline, car rental, local ground transportation, hotel, meals, etc.).
Perform other administrative duties.

Minimum Requirement:

Proven experience (typically 4 to 10 years) as an Executive Assistant or similar role supporting C-level executives.
Bachelor's degree or equivalent experience may be preferred.
Exceptional organizational and time-management skills.
Strong verbal and written communication abilities.
Proficiency in office software and scheduling tools.
Extremely detail-oriented and with perfect follow-up skills
Must have a high speed of writing for taking notes.
Basic Project Management ability
Ability to organize tasks, research, and keep records.
Discretion and confidentiality in handling sensitive information.
Advanced Microsoft Office skills, with the ability to become familiar with firm-specific programs and software.
Ability to multitask and prioritize tasks in a fast-paced environment.
Adaptability and resourcefulness in problem-solving.

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