HR Executive (Statutory Compliance)

Managing all day-to-day HR administration tasks; ensuring that all employee and HR records are accurate and up to date
Assisting with the end-to-end recruitment process
Creating employee training materials under the guidance of the learning and development manager
Assisting with monthly payroll and resolving payment issues
Preparing job offer emails and employment offer contracts
Supporting the development of performance review processes and reward schemes
Taking full responsibility for all annual leave and attendance records
Inducting new staff and overseeing probationary periods

Statutory Compliance Management:

Ensure compliance with statutory laws such as the Employees Provident Fund (EPF), Employees State Insurance (ESI), Gratuity, Professional Tax, Labour Welfare Fund, Bonus Act, and Minimum Wages Act.
Stay updated with any changes in labor laws and statutory regulations.
Ensure timely and accurate filing of statutory returns and payments (EPF, ESI, PT, etc.).
Keep track of statutory deadlines and ensure compliance is met on time.

Documentation and Record-Keeping:

Maintain and update employee records related to statutory compliance.
Ensure proper documentation and filing of employee-related records, including salary records, attendance, leave, and payroll data, in compliance with statutory requirements.
Prepare and maintain statutory registers (e.g., PF, ESI, Leave, etc.).

Audit & Reporting:

Coordinate and assist in internal and external audits for statutory compliance.
Generate monthly and quarterly reports for HR and management regarding compliance status.
Prepare documentation for compliance audits and statutory inspections.

Employee Benefits Management:

Handle queries related to employee benefits under statutory provisions like EPF, ESI, etc.
Ensure that the employee benefits program complies with statutory guidelines.
Support in managing the Gratuity Fund and other employee welfare programs.

Compliance Training & Awareness:

Conduct training sessions for employees and management regarding statutory compliance and labor laws.
Create awareness on statutory changes and its impact on business operations.

Regulatory Liaison:

Act as the point of contact with government departments (e.g., Provident Fund, ESI, Labour Department) and handle any queries or inspections.
Address notices from statutory bodies and resolve discrepancies, if any.

Policy and Procedure Development:

Assist in the development and implementation of HR policies and procedures in accordance with statutory requirements.
Ensure compliance with the companys internal policies as well as external legal requirements.

Payroll Compliance:

Ensure accurate payroll processing in accordance with statutory requirements.
Ensure that statutory deductions (like PF, ESI, PT, etc.) are deducted correctly from employee salaries and remitted on time.

Employee Grievance Handling:

Address any employee concerns related to statutory compliance or benefits, and resolve issues in collaboration with the HR team.

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