Manager - Secretarial

• • Lead the end-to-end coordination of Board and Committee meetings (Audit, NRC, Stakeholder, etc.), ensuring adherence to the Companies Act, SEBI (LODR) Regulations, and internal governance frameworks.
• • Strategically support board and senior management decision-making by preparing accurate, timely agendas, minutes, and regulatory disclosures.
• Corporate Compliance & Regulatory Strategy
• • Drive proactive compliance with statutory obligations under the Companies Act, SEBI, FEMA, and other applicable corporate laws through structured calendars and audit-ready documentation.
• • Analyse emerging regulatory changes and assess business impact to advise leadership on compliance risks and mitigation strategies.

• • Ensure robust corporate governance by maintaining accurate statutory registers, shareholding structures, and filings with ROC and stock exchanges.
• • Oversee the integrity and confidentiality of all statutory records, legal documents, and approvals critical to business continuity and stakeholder trust.
• Stakeholder Engagement & External Relations
• • Liaise with regulators (ROC, SEBI, RBI, MCA, Stock Exchanges) for queries, inspections, or clarifications and ensure timely closure of compliance actions.
• • Represent the company in industry forums or with regulatory consultants to stay ahead of best practices in governance and compliance.

• • Identify legal and compliance risks across business operations, especially in light of ESG mandates, and partner with internal audit/legal teams to strengthen controls.
• • Align secretarial practices with broader sustainability and ethical governance initiatives, supporting ESG disclosures, ratings, and investor expectations.
• Cross-Functional Advisory & Process Improvement
• • Serve as a strategic advisor to business functions by interpreting laws and ensuring their application in strategic decisions, M&A activity, or new business models.
• • Continuously review and enhance secretarial processes, leveraging digital tools and compliance analytics to improve efficiency and reduce compliance costs.

• • Mentor junior team members on regulatory knowledge, stakeholder management, and professional integrity.
• • Promote a compliance-first culture by conducting knowledge sessions across departments on corporate governance norms and legal obligations.

• • Graduate in Commerce, Business Administration, or Law from a recognized university.
• • Mandatory: Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• • Preferred: Additional qualifications such as LLB or MBA (Finance/Legal) will be an added advantage.

• • 6 to 10 years of relevant experience in secretarial and compliance functions, preferably in a listed company or large corporate group.
• • Hands-on experience in managing Board & Committee meetings, handling ROC/SEBI filings, corporate governance matters, and statutory compliance under the Companies Act, 2013.
• • Prior exposure to handling interactions with regulatory bodies such as MCA, SEBI, ROC, and Stock Exchanges.
• • Experience in driving compliance automation tools, managing secretarial audits, and supporting ESG/regulatory disclosures will be a strong plus.

• • Companies Act, 2013: In-depth understanding and practical application.
• • SEBI Regulations & LODR Compliance: Filing, reporting, and adherence to listing obligations.
• • Secretarial Practices: Conducting Board/Committee/Shareholder meetings, drafting minutes, and maintaining statutory registers.
• • Regulatory Filings: Expertise in MCA, ROC, SEBI, and Stock Exchange filings.
• • Corporate Governance: Knowledge of applicable governance frameworks and implementation.
• • Legal Documentation: Drafting and vetting resolutions, agreements, disclosures, and reports.
• • Compliance Tools & Technology: Familiarity with digital compliance platforms and secretarial automation tools.
• • Audit & Risk Management: Experience supporting secretarial audits and internal controls.

• • Integrity & Confidentiality: High ethical standards and discretion in handling sensitive information.
• • Attention to Detail: Strong focus on accuracy and compliance documentation.
• • Stakeholder Management: Ability to engage effectively with internal leadership, auditors, legal counsel, and regulatory authorities.
• • Result Orientation: Commitment to timelines and proactive issue resolution.
• • Analytical Thinking: Ability to interpret laws and regulations and provide actionable insights.
• • Communication Skills: Clear, concise verbal and written communication, especially for reporting and governance-related correspondence.
• • Collaboration: Strong team player with the ability to guide juniors and coordinate across departments.

DHL