Management Trainee - Finance

• Assist the Chief Accountant with month end closing.

• Reconcile all general ledger accounts and bring the supporting files up to date.

• Prepare weekly bank reconciliations, prepare month end journals and monthly financial statements for distribution.

• Assist in the preparation of Accounting reports as requested.

• Ensure the tax submission is on time.

• Handle all requests and enquiries in a timely, efficient and friendly manner.

• Cooperate, coordinate and communicate with other departments in matters concerning accounting related matters and internal control.

• Liaise with government departments such as Taxation department and Commercial & Industrial Bureau in regard to all matters concerned.

• Prepare accounts for and audit all items on all purchase orders, receiving records and suppliers’ invoices.

• Review all payments (including payroll) whether by cheque, bank transfer or other means and forward to the Director of Finance for approval and signature.

• Ensure that all invoices forwarded for either approval or payment has all supporting documentation attached.

• Post all transactions (vouchers) and stamp “POSTED” after completion, recording all vouchers including cancelled ones in the voucher lists.

• Ensure that cheques and other payment instruments are used in numerical order.

• Ensure that all information relating to bank account details and balances is treated as confidential.

• Collect and count (in the presence of a witness from Finance department) the contents of all cashiers’ envelopes on a daily basis.

• Receive and acknowledge copy of cheque lists and record in the General Cashier’s Daily Report; include in the daily deposit all checks or money orders received by the mail.

• Include all cheques / money orders in the daily deposits to the bank.

• Prepare the General Cashier’s Daily Report.

• Provide all cashiers with change as required.

• Ensure that all change orders to the bank is approved by the DOF.

• Reimburse Cashiers for any disbursements / due backs made by them.

• Properly account for all disbursements made from the General Cashier’s float.

• Ensure that no unauthorized personnel are allowed access to the General Cashier’s office.

• Ensure that the physical house funds are in agreement with the house funds general ledger account and is reconciled on a monthly basis.

• Disburse petty cash only on the presentation of a petty cash voucher approved by the Director of Finance / Financial Controller or in his / her absence, the Assistant Financial Controller.

• Audit the daily revenue figures, supporting reports and vouchers.

• Ensure that daily and monthly revenue and settlement reconciliation is prepared on a timely basis.

• Ensure that all revenue is captured and reported.

• Ensure all gifts or entertainment voucher are controlled as per the policy.

• Audit the telephone interface report to ensure all telephone revenue has been posted.

• Audit the internet interface report to ensure all internet revenue has been posted.

• Verify transactions posted in the daily report, including but not limited to credit cards, city ledger, crew allowances, pay outs, allowances & rebates, miscellaneous charges, voiding, car park revenues, and room safe keys.

• Prepare rebate and allowance summary as well as the rebate journal.

• Prepare daily revenue report for the Director of Finance / Financial Controller.

• Audit the daily General Cashier’s Report.

• Record cashier overs / under in the relevant reports and followed up with the Outlet Managers or Front Office Manager.

• Audit the daily Food & Beverage Report and verify the Cashier’s remittances to the General Cashier’s Report.

• Ensure that all restaurant and bar checks are properly accounted for and all banquets and functions revenue are entered.

• To be fully conversant with the hotel Manual Contingency Plan in case of computer system failure and ensure that all manual procedures are followed and adhered to.

• Assist in the preparation of the daily Food & Beverage Report pertaining to the daily cost of food consumed, as well as employees’ meals.

• Assist the monthly stock-take of food and beverage inventories and the bi-annual stock-take of operating equipment.

• Participate in the monthly market survey of food / beverage and general store items, when needed.

• Assist in the preparation of the monthly food and beverage costs and the applicable journal vouchers.

• Perform any other task assigned by the Cost Controller.

• Handle all requests and enquiries in a timely, efficient and friendly manner.

• Minimize the risks of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.

• Perform any additional tasks assigned to ensure that the hotel functions smoothly.

• Post all daily transactions to the city ledger accounts.

• Prepare on a daily basis allowance for Rooms, Food & Beverage and other operating departments that have bearing to the proper and correct balances of the city ledger accounts.

• Prepare and reconcile credit card transaction and submit deposit slips which is picked up daily by the bank representative.

• Ensure that all city ledger charges reconcile with the Income Audit daily report and that all supporting documents are on file.

• Prepare billing statement to all city ledger accounts in accordance with billing schedule or as required.

• All billing statements / invoices must be reviewed by the A/R Supervisor before this is mailed out to clients.

• Prepare pro-forma invoices as required by Sales / Banquet or Front Office as requested by client.

• Responsible for the proper maintenance of complete and up to date supporting documents for all city ledger / credit card charges.

• Maintain a high customer service focus by approaching your job with the customers always in mind and be proactive in a timely manner towards their needs and requests of customers.

• Have a positive impact, take personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.

• Remain motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.

• To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.

• Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.

• Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel.

• Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel.

• Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.

• Contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.

• Flexible in relation to working hours, particularly around month end.

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