Trade Operations & Compliance Specialist

• Plan, coordinate, and execute all import and export activities, consisting of instruments, reagents, and consumables.
• Prepare and verify shipping documents including - Commercial Invoices, Packing Lists, Bills of Lading / Airway Bills, Pre0filing declarations, Certificates of Analysis (CoA), Material Safety Data Sheets (MSDS), Import Permits and End-Use Certificates, and perform post clearance checks on accuracy.
• Maintain strict compliance by validating that all declared classifications are accurate, applicable duty exemptions are correctly utilized, and GST declarations reflect the appropriate notification references, serial numbers, and tax rates.
• Ensure timely clearance of shipments through customs and other regulatory bodies.

• Ensure compliance with: DGFT (Directorate General of Foreign Trade), CDSCO (Central Drugs Standard Control Organization), IATA (for Dangerous Goods), WCO (World Customs Organization)
• Apply for and manage import licenses, NOCs, and duty exemptions.
• Coordinate with external regulatory consultants for any compliance documentation and audits.

• Liaise with, international suppliers and manufacturers, Freight forwarders and customs brokers, Internal departments (QA/QC, Regulatory Affairs, Procurement).
• Monitor performance metrics of forwarders and customs brokers to ensure alignment with established SLAs; proactively implement corrective actions to address any deviations or service disruptions.
• Engage proactively with internal stakeholders to drive fulfillment of high-priority orders and ensure seamless operational support.

• Maintain accurate and up-to-date records of, Shipment tracking and delivery confirmations, Regulatory filings and licenses, Inventory movement related to imports/exports
• Prepare monthly reports on shipment status, delays, and cost analysis.

• Proactively identify and resolve issues related to, customs holds or rejections, Delays in documentation or shipment, Non-compliance with international trade laws
• Maintain contingency plans for critical shipments.

• No Fines and Penalties
• Best in Class Custom Clearance TAT.
• Best Practice solutions for vendor and customs broker management, SLA tracking
• All legal compliance in place and measured
• Alignment with Agilent policy and procedure

• Bachelors, post-Graduate degree in any discipline
• Minimum years 10 years of relevant experience in import/export operations within pharmaceutical, biotech, or scientific equipment industry.

• Knowledge on Import & Export procedures INCOTERMS, DGFT, IVL, SCOMET, BIS, FSSAI, CDSCO, chemicals and compliance related regulations, requirements
• Knowledge in SAP GTS production and CP0 in triggering the Import/Export invoice and IC Invoice.
• Hands on experience of working with private bonded warehouses and distribution of imported goods in the country.
• Knowledge on US export controls, IVL, RPL screening
• Demonstrated understanding of customs / trade compliance & preferably been heavily involved in related operations activities.
• Demonstrated excellent analytical, problem-solving, writing, interpersonal and communication skills.
• Self-starter, creative, exhibits ownership, initiative and able to work as a team.
• Innovative, highly motivated, proactive with strong leadership, growth potential, be willing to stretch and results oriented.
• Ability to work in an autonomous environment.
• Ability to analyze complex trade data, identify issues, and implement effective solutions.
• Good communication skills, fluency in English language is required.

Agilent Technologies