PA TO DIRECTOR FOR CA FIRM - RAIPUR , CHHATTISGARH

• Calendar and Schedule Management: Proactively manage the Director's complex diary, including scheduling internal/external meetings, appointments, and events, and resolving conflicts.
• Communication Hub: Act as the primary point of contact between the Director and internal staff, clients, suppliers, and external stakeholders, handling calls, emails, and correspondence with professionalism and discretion.
• Meeting Coordination: Organize meetings and conferences, which includes preparing agendas, collating and circulating relevant papers, taking minutes of meetings, and following up on action points to ensure timely completion of tasks.
• Documentation and Reporting: Prepare, format, and edit various documents, letters, reports, and presentations. This often involves compiling reports related to firm workflow, client information, and tax compliance matters.
• Travel and Expense Management: Coordinate complex travel arrangements, book flights, accommodation, and transportation, and process expense claims for the Director and other team members as required.
• Confidentiality and Data Management: Handle sensitive and confidential information with integrity, maintaining organized physical and digital filing systems and databases in compliance with data protection policies.
• Workflow and Project Support: Assist with project coordination, manage deadlines, monitor pending tasks, and follow up with various departments and clients to ensure smooth workflow and timely delivery of services.
• General Administrative Duties: Perform general office duties, such as ordering supplies, assisting with basic bookkeeping tasks, and running professional or occasional personal errands to support the Director's overall effectiveness.

• Proven Experience: Prior experience (typically 2-5 years) as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably within a professional services environment like a CA or law firm.
• Organizational Skills: Excellent time management, planning, and organizational skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Communication: Strong written and verbal communication skills in English, with tact and diplomacy when interacting with people at all levels of seniority.
• Technical Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software/platforms (e.g., Google Workspace, accounting software).
• Personal Attributes:

• Discretion: Utmost discretion and an understanding of the need for confidentiality in handling sensitive client and company information.
• Proactivity: A self-motivated, proactive approach to problem-solving and anticipating needs before they arise.
• Adaptability: Flexibility to adapt quickly to shifting priorities and unexpected demands.
• Education: A bachelor's degree or equivalent experience is often preferred, but not always a strict requirement, as relevant experience can be more valuable.

Vinayak Outsourcing Works Pvt Ltd