DOCUMENTATION & LOGISTIC EXECUTIVE - KOLKATA
VINAYAK JOB CONSULTANT
- Kolkata, West Bengal
- Permanent
- Full-time
- Maintain accurate records of incoming and outgoing shipments, including purchase orders, delivery receipts, bills of lading, and shipping manifests.
- Prepare and process shipping documents, customs declarations, and export/import permits in compliance with regulatory requirements and international trade laws.
- Organize and archive documentation in electronic and physical filing systems for easy retrieval and reference.
- Monitor inventory levels of raw materials, intermediate products, and finished goods to ensure adequate stock levels for production and customer orders.
- Coordinate with procurement, production, and warehouse teams to track inventory movements, reconcile discrepancies, and update inventory records in the system.
- Coordinate transportation arrangements for inbound and outbound shipments, including scheduling deliveries, arranging freight carriers, and negotiating transportation rates.
- Communicate with logistics providers, freight forwarders, and customs brokers to coordinate shipments, resolve issues, and ensure timely delivery of materials and products.
- Collaborate with procurement and production teams to forecast materials requirements, plan production schedules, and optimize inventory levels to meet production targets and customer demands.
- Coordinate with suppliers and vendors to expedite orders, track delivery status, and address any delays or quality issues.
- Assist in maintaining quality control documentation, including certificates of analysis, inspection reports, and compliance documents for raw materials and finished products.
- Ensure compliance with quality standards, specifications, and customer requirements throughout the supply chain process.
- Serve as a point of contact for internal stakeholders and external customers regarding order status, shipment tracking, and delivery inquiries.
- Address customer complaints or issues related to logistics, delivery delays, or product quality in a timely and professional manner.
- Identify opportunities for process improvement, efficiency gains, and cost savings in logistics and documentation processes.
- Implement best practices, standard operating procedures (SOPs), and automation solutions to streamline workflows and enhance productivity.